Please click here to familiarize yourself with all of our summer camp policies.

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Camp Necessities & Details

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• Camp starts at 8:30 AM and ends at 1:00 PM. Please be on time in the morning and pick up promptly at camp's end. Our morning routines start promptly and late arrivals can be disruptive. End of camp pick up is also an important transition time and we ask you to be on time.

• Monday mornings the check-in table:

  • Farm Camp check-in table will be at the bottom of the main stairs next to the paved parking lot.

  • Circus Camp check-in will be across from the Circus Tent near the Farm entrance. Please park in the parking lot and walk up to the tent.

• Pick-up location:

  • Farm Camp: 1:00 PM on the farm. Aftercare pick-up is located in the kindergarten village for 4-5 year-olds, and in the Aftercare Area for those aged 6-11. (up the stairs from the paved parking lot, past Sophia Hall, and a left up the stairs.)

  • Circus Camp: 1:00 PM at the Circus Tent. Aftercare pick-up will be at the Tent as well.

• Please send your child dressed in layers. Sonoma County mornings can be cold and foggy, while by midday it can get quite hot! 

• Please send your student in clothes that are comfortable to move in. No metal zippers or rivets in Circus Camp.

• Shoes should be easy to take on and off.

• Participation in Circus & Trapeze Camp entails close physical interaction/contact with students and instructors. This may include being carried, caught, thrown, grabbed, and held. Some activities may include sitting or standing on another person’s shoulders or carrying a person on their own shoulders. SWSF expects all participants and instructors to abide by the agreements that are reviewed at the start of each camp session regarding safety, respect and responsibility, especially in such close interactions. Students are always free to refrain from participating in any conduct in which they do not feel comfortable. Also, they are encouraged to report any concerns about inappropriate behavior to any instructor and/or the School’s Director. Any person who has violated the camp agreements will receive an appropriate consequence.

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Registration Policy

We have an open enrollment policy and camp registrations are on a first-come, first-served basis. We plan our staffing needs according to registrations in order to provide a safe and fun environment for our campers.

 

SPACE IS NOT GUARANTEED AND YOUR CHILD IS NOT ENROLLED UNTIL PAYMENT IS RECEIVED.

 

Parents have the option of paying in full online at the time of registration, either by credit card or ACH withdrawal, or cash or check. After May 31, only online payments will be accepted.

 

If paying by cash or check, your payment is due within three  business days of your registration or your child will not be enrolled in the camp. If you cannot guarantee we will receive your cash or check within 3 business days, please pay online. 

 

Required Registration Forms

In addition to completing the online registration process, there are several forms that are required to be on file in order for your child to attend summer camp at SWSF. Current SWSF families already have these forms on file and are not required to fill them out as part of the camp registration process. 

 

Families of non-SWSF students must complete and return these forms (compiled into one google form) prior to the start of camp.

 

• FARM CAMP Form

• CIRCUS CAMP Form

 

Refund Policy

If you cancel within 24 hours of your purchase, you will receive a full refund for the cancellation, minus a $75 processing fee.

 

If you withdraw from camp between:

• February 1, 2026 through March 31, 2026, you forfeit 50% of the camp cost. 

• April 1, 2026 and May 31, 2026, you forfeit 75% of the camp cost. 

• After May 31, 2025, the full camp fee is non-refundable.

 

All cancellations or withdrawals must be submitted in email to the Registrar, and refund requests are subject to review by the Summer Camp Director. 

 

During camp, we do not offer refunds due to absences for any reason, including illnesses, homesickness, unforeseeable acts of nature, and acts that are not under Summerfield’s Summer Camp’s control. In addition, Summerfield’s Summer Camps cannot prorate the camp registration fee for any time your child may miss. 

 

Camp Cancellations

We reserve the right to cancel or make changes to any camp due to low enrollment. We will notify you in a timely manner if a camp is canceled. If we cannot find a suitable alternative for the camper, you will receive a 100% refund. 

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Camp No-Show

Camp fees are forfeited if you decide not to send your child to any camp session.

 

Camp Age Group or Weekly Session Transfers

We prepare our sign-in/out rosters one week prior to camp, therefore we do not allow transfers between age group classes or weekly sessions seven days before the start of a camp.

 

You may request a transfer between age groups or weekly sessions within 24 hours of registration without a fee. There is a $25 transfer fee (per transfer) after the 24 hour period. Transfers are made only if space is available.

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In order to switch between Farm Camp and Circus Camp, you must withdraw from one following our Refund Policy, and personally sign up for the other via our registration portal.

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Fee for Late Pick Ups

Please arrive on time to pick up your child each day. Pick-ups more than 15 minutes after the scheduled end time for a particular session are considered LATE PICK-UPS. All late pick-ups will be checked into the camp’s Aftercare and will be charged a $25 fee. 

 

If your child is picked up more than 15 minutes from Aftercare, you will be charged an additional $10 fee for each 15-minute block of time thereafter until your child has been picked up from campus. On-site staff does not have the authority to waive any fees.

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